iCal Setup

Calendar integration automatically adds photography opportunities to your calendar, making it easy to plan shoots and never miss perfect conditions. This guide covers setting up iCal feeds with all major calendar applications.

How Calendar Integration Works

Automatic Scheduling:

1. PhotoWeather detects perfect conditions at your locations
2. Calendar events are created with weather details and timing
3. Your calendar app syncs the events automatically
4. You get reminders through your normal calendar notifications

What’s Included in Calendar Events:

• Location name
• Rule name
• Precise timing (start time, duration, end time)
• Configurable event alarms for advance notification (set in your calendar app)

Getting Your iCal Feed URL

Generate Calendar Token

1. Log in to your PhotoWeather dashboard
2. Click on Calendar
3. Click “New Subscription” button
4. Enter token name (optional)
5. Select locations (optional, empty selection includes all locations)
6. Copy the iCal URL

Feed Security

Your calendar feed URL:

• Contains a unique secure token specific to your account
• Cannot be guessed or accessed by others
• Can be revoked at any time to disable access

Keep your feed URL private:

• Don’t share the URL publicly
• Deactivate tokens you no longer need

Calendar App Setup

Apple Calendar (iOS/macOS)

iPhone/iPad:

1. Calendar → Calendars (at the bottom) → Add → Add Subscription Calendar
2. Paste your PhotoWeather iCal URL
3. Save and choose a distinctive name and color

Mac:

1. Calendar app → File → New Calendar Subscription
2. Paste your PhotoWeather iCal URL → Subscribe
3. Set refresh to 15 minutes and choose name/color

Google Calendar

1. Go to calendar.google.com
2. Click ”+” next to “Other calendars” → “From URL”
3. Paste your PhotoWeather iCal URL → “Add Calendar”
4. Mobile apps automatically sync the subscribed calendar

Microsoft Outlook

Web App:

1. outlook.live.com → Add calendar → Subscribe from web
2. Paste your PhotoWeather iCal URL and choose name/color

Desktop App:

1. File → Account Settings → Internet Calendars → New
2. Paste your PhotoWeather iCal URL → Add
3. Set refresh to 15 minutes

Other Calendar Applications

Most calendar apps support iCal subscriptions. Look for:

• “Subscribe to Calendar”
• “Add Calendar Subscription”
• “Import from URL”

Then paste your PhotoWeather iCal URL.

Next Steps

Now that you have calendar integration set up:

1. Configure Notifications - coordinate email and calendar alerts
2. Troubleshoot Issues - fix common calendar problems
3. Manage Account Settings - customize your photography workflow preferences